A hosted workspace might be the technology answer you’re looking for

In the increasingly modernized business environment, it’s crucial for companies to embrace new technology to evolve.

“Making the right choices when adopting new technology can often be the difference whether or not a business fulfills its potential. Workforces are becoming more mobile, businesses are growing larger faster and constant connectivity is an absolute must,” says Stephan J. Cico, managing director of All Covered Pittsburgh. “All of this requires a reliable and flexible solution that allows your company to succeed in today’s competitive environment.”

A hosted workspace service can help businesses and their employees become more flexible and efficient, cut capital expenditures and ensure the security of their data. Additionally, they can be uniquely customized to suit your particular business.

Smart Business spoke with Cico about whether hosted workspaces are right for your company.

What is a hosted workspace?

It’s an end-to-end solution providing desktop as a service (DaaS) that can also act as a bring-your-own-device (BYOD) solution, a way to free up IT resources, a better way to store data and documents, and a way to manage costs through decreasing capital costs and management issues.

Experts estimate that maintaining and managing personal computer (PC) hardware and software accounts for 50 to 70 percent of the total cost of ownership of a typical PC.

How do hosted workspaces help with mobility and versatility?

You can reinvent the way you hire with global access to connect people, share important files and communicate, regardless of geographic proximity. Hosted workspaces offer email, file sharing and communication tools as one service, eliminating the need for many different accounts.

You can also access files on any device. Americans now own four devices on average, and new devices are being released every year. Plus, hosted workspaces don’t have to come in a cookie cutter package. You can tailor your service based on your business’s unique needs.

What about its impact on BYOD?

Hosted workspaces support a BYOD culture and capability. The work can move seamlessly from one device to another, or adapt to your preferred hardware.

How secure are hosted workspaces?

The estimated cost of a data breach to an organization is $3.5 million. A secured file system is vital to keep your information protected and to build trust between your business and your customers. Every company is vulnerable to hackers, but not all companies take the necessary measures to protect their information and the information their customers provide them.

According to a report from McAfee, 90 percent of small and midsized businesses in the U.S. are not properly secured, and less than half of them have secure company email.

Hosted workspaces not only store your files in virtual space — making you less dependent on your own physical computer — but also provide security measures and virus protection.

Does your organization need to be a certain size for this to make sense?

Even though your company might start small, your technology doesn’t have to. If you set up your business with systems that are meant to scale, you won’t have to spend the time and money it takes to re-train resources on a new system or transfer all of your documents.

Hosted workspaces are built for companies of all sizes, from a small business that’s just getting started to a company with hundreds of workers. As a company grows, so do the opportunities for collaboration and communication. When your company of 10 turns into a company of 100, you’ll still be able to use the same hosted workspace services to store all your files and collaborate with team members.

Insights Technology is brought to you by All Covered Pittsburgh